Purpose of these by-laws:
Dagorhir, above all else, is a game about safe, medieval-style combat. It is all about fun. These by-laws are designed to be a guideline for the chapter of Eryndor so that it can conduct its business in such a way that keeps Eryndor focused on having fun playing Dagorhir. As a chapter of Dagorhir, Eryndor is responsible for:

• Hosting fun practices, battles, and events and assist with running other national Dagorhir events
• Helping to grow the game of Dagorhir and including all people
• Maintaining a chapter that emphasizes safety and runs itself in a professional manner that always puts the best for all of Dagorhir above the personal interests of any one individual or group of people

These by-laws are not all-inclusive and will not handle all situations. However, whenever something is not covered by these by-laws, it is expected the leaders of Eryndor will strive to choose an action that best serves the goals stated above.

0. Eryndor as a Dagorhir Chapter


1. Eryndor will always fulfill its obligation as a Dagorhir chapter, as outlined in the Dagorhir chapter contract
2. Eryndor camps together at national campouts
3. Eryndor assists in the successful running of national Dagorhir events by regularly assisting with important aspects of the event
4. Eryndor focuses on making events fun for everyone, brand new members and veterans alike
5. Eryndor will remain a chapter focused on fun, friendship, and fighting (on field)

1. Voting


1. Changes (amendment) to these by-laws can be made by a unanimous minus one vote of all official units and a simple majority vote by chapter administrators
2. All other voting will be conducted via a simple majority vote.
3. If the Unit Representative Council has a split vote, the Eryndor President will be the deciding vote.

2. Events and Battles


1. Eryndor will regularly host events and encourage members to attend major national events. This is the most important function of a Dagorhir chapter.
2. The schedule for the next year's events will be determined in December and announced by mid-January. Dates, location, and event hosts will be announced at this time.
3. Eryndor will promote the following national Dagorhir events as events to be attended by all of Dagorhir: The Olympics, Gates of Fire, Ragnarok, & Badon Hill. Eryndor will not schedule events during the dates of these events, or will re-schedule an Eryndor day event if the Eryndor schedule conflicts with these events.
4. Including national Dagorhir events, Eryndor will host or attend one Dagorhir event each month during the primary battle season (generally March through December)
5. Official Eryndor units will be responsible for hosting or co-hosting local Eryndor events. These units are entirely responsible for the event and have full discretion in all decisions for the event, within bounds of normal Dagorhir and Eryndor policy.
6. Units running the event will keep detailed records (at the very least a receipt) of any purchases for an event. Reimbursements for these purchases will be made by the Treasurer of Eryndor, per normal policy. After all reimbursements are made, half of all leftover monies will be placed in the Eryndor treasury, while the other half will be given to the treasury of the hosting or co-hosting units. This is yet an unresolved issue and I need to first understand the legal ramifications of 'fund disbursement' policies.
7. The cost of all local day Eryndor events will be $3 unless there is a compelling reason to charge otherwise. Eryndor Potluck battles are free-of-charge and do not have any official hosting unit(s). The charge for Eryndor campouts is determined on a case-by-case basis.

3. Unit Representative Council

1. All official units of Eryndor will have one vote and can have two appointed members (in any way the unit sees fit) to serve at Unit Council meetings.
2. The council will meet twice a year, the recommended time being after an Eryndor day event in May (to prepare for Ragnarok) and after the season closing event (to prepare the battle schedule for next year).
3. The tasks of the Unit Representative Council is:
1. To ensure that Eryndor events, battles, and practices remain successful and well-run. This includes determining any official involvement in national events (Ragnarok, Badon Hill, etc.)
2. Promote the growth of Eryndor and Dagorhir by recruiting new members and assisting new Eryndor groups (both official and unofficial groups) to grow.
3. Deciding how to use monies in the Eryndor treasury for gear, promotional items, and event hosting.
4. Electing (in December) members to the Eryndor Executive Board for the following year.
5. Be the final vote on any disciplinary judgments made at Eryndor events.
4. To be an official unit in Eryndor, on must request review by the Vice President of Eryndor and demonstrate and maintain the following (also, any persons are always welcome to have an unofficial unit in Eryndor anytime they wish):
1. Having a unit name, roster (with contact information of unit leaders), and description of unique culture/storyline.
2. Have a website (this need not be elaborate) promoting itself, Eryndor, and Dagorhir.
3. Have at least 6 active members, and focus on recruiting future members that are new to Dagorhir (re: not actively recruiting from other units)
4. Have own community armory (re: not relying on other members to supply gear and garb)
5. Have at least 1 open practice per month during the Eryndor battle season, this practice CAN be co-hosted with other local units if agreed upon
6. Pre-register at Ragnarok only as "Eryndor" (campsite space will be divided fairly amongst the chapter)
7. Have an appointed unit member serve in good standing at the Unit Representative Council.

4. Eryndor Executive Board


1. The Eryndor Executive Board is 5 positions annually elected by the Unit Representative Council. The tenure for the positions in 1 year (re-elections are always possible).
2. The purpose of the Eryndor Executive Board is to manage important administrative tasks of the chapter. The Eryndor Executive Board meets as often as needed, and keeps detailed minutes of all meetings.
3. The five positions, and their primary tasks, are outlined below:
1. President
1. Any administrative duty not outlined is assumed the responsibility of the President
2. Serves as the key Eryndor delegate for other chapters, groups, and games
3. Prepares all Executive Board meeting agendas.
4. Responsible for coordinating (or delegating) non-battle chapter events (re: holiday dinners, garb-making sessions, community service, etc.)
5. Responsible for maintaining the Eryndor website, advertising and PR campaigns (can be delegated)
6. Is one of 2 Ragnarok War Council representatives
7. In the case an Eryndor Executive Board member must step down from duties, the President will appoint a new individual to fill that position. This appointee is subject to the approval of the Unit Representative Council
2. Vice President
1. Fulfills the role of president in the president's absence
2. Responsible for verifying a unit's official status
3. Coordinator
1. Keeps track of minutes for all executive board meetings
2. Responsible for keeping track of all Eryndor event gear (weapons checking gear, event cones, rope, & flags, yellow tabards, etc.)
3. Keeps track and updates Eryndor event waiver database
4. Treasurer
1. Maintenance of publication of chapter expenditures and deposits, published regularly
2. Oversight of event fees and collection of event funds
3. Distributes funds authorized for distribution by unit council
4. Distributes funds authorized for distribution by board of directors
5. Never has a vote on funding allocation issues, nor may allocate funds for own use
6. Has only direct access to chapter bank account
7. Collects all receipts from expenditures
5. Magistrate
1. Serves as liaison for Executive Board and Unit Representative Council - must attend all Unit Representative Council meetings
2. Serves as one of 2 Eryndor delegates at the Ragnarok War Council
3. Prepares initial draft of next year's battle schedule

5. Envoys


1. Eryndor Envoys maintain a chapter-wide position.
2. The primary role of Eryndor Envoys is to competently facilitate all Eryndor battle tests during official practices and events.
3. An Envoy position has no tenure, and may hold the Envoy position indefinitely so long as the Envoy remains capable of performing necessary duties when necessary.
4. An Eryndor member may become an Envoy through a two-step process. First, 2 current Envoys sponsor that member, testifying their reasons for recommending this member as an Envoy. Current Envoy members are expected to base their testimony on rich physical evidence of the Envoy candidate's competence (re: 'job shadowing' during testing). The sponsored member will then be subject to the approval of the Unit Representative Council.
5. The Envoy position is one motivated by chapter need. In other words, competent Eryndor members may not be made Envoys if there is no need for additional Envoys in a given region.
6. Testing
1. Envoys have full discrimination in regards to the viability of having a given test at a given practice. For example, an Envoy may 'deny' Fighter testing for multiple weeks if the Envoy judges insufficient testers.
2. Whenever the Envoy is unsure whether or not testing is viable because of skill-level concerns, the Envoy is expected to err on the side of caution and delay testing. Envoys are expected to maintain the high-caliber of testing that has been expected in Eryndor for years.
3. An Envoy may administer Fighter, Hunter, and Mastery-level tests based on their discretion.
4. All combatants wishing to test are solely responsible for understanding the rules of testing. For example, if an Envoy accidentally makes a mistake and allowed a Fighter to test in non-garb (like blue jeans), it is the burden of the Eryndor member taking the test to realize the outcome of the fighter test would thus be null and void.

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